Student Housing Appeals
The student housing appeals process is for students who will be enrolled but want to request release from the obligations outlined in the student housing contract (i.e. seeking an exception to the freshman residency requirement or cancelling the housing contract after the cancellation deadline for sophomores and upperclassmen).
Requests for release from the student housing contract will not automatically be granted. Releases are uncommon and are only granted under extraordinary circumstances. It is at the discretion of the Student Housing Appeals Committee to determine what constitutes grounds for contract release. The decision to release a student from the contract is generally based on the severity of the circumstances, whether or not situations that occurred were unforeseen or preventable, and the student’s efforts to uphold the requirements of the contract. Failure to read the student housing contract is not grounds for appeal.
All decisions made by the committee are final, and there is no further avenue of appeal. It is in your best interest not to ignore or avoid payments to the Office of the Bursar and not to make alternative living arrangements prior to receiving an official decision from the Student Housing Appeals Committee. All communication regarding student housing appeals will be sent via Ole Miss Gmail.
Dates for 2021-22
Pre-fall Appeals: The online form is available from May 3, 2021 at 9:00am CT to July 30, 2021 at 12:00pm CT. Two rounds of appeals for the 2021-22 academic year are conducted during the summer. The deadline for the first round of appeals is May 31, 2021 at 12:00pm. The deadline for the second round of appeals is July 30, 2021 at 12:00pm CT. After this deadline, any student who wants to submit a housing appeal for the 2021-2022 academic year during fall semester will have to wait for the Fall Appeals to open.
Fall Appeals: The online form is available from August 25, 2021 at 9:00am CT to September 9, 2021 at 12:00pm CT. After September 9, 2021 at 12:00pm CT, any student who wants to submit a housing appeal for the 2021-2022 academic year will have to wait for the Pre-spring Appeals to open. Fall appeals will no longer be accepted.
Pre-spring Appeals: The online form is available from October 20, 2021 at 9:00am CT to November 4, 2021 at 12:00pm CT. After this deadline, any student who wants to submit a housing appeal for the 2021-2022 academic year for spring semester will have to wait for the Spring Appeals to open.
Spring Appeals: The online form is available from January 19, 2022 at 9:00am CT to February 3, 2022 at 12:00pm CT. After February 3, 2022 at 12:00pm CT, housing appeals will no longer be accepted for the 2021-2022 academic year.
Submit an online student housing appeal in the Student Housing Portal by selecting Online Forms from the top menu bar.
The student housing appeal will require the student to upload a statement with the following:
- Detailed reason(s) for appeal and explanation of why you believe your circumstances are extenuating enough to warrant a release from your student housing contract (i.e. medical condition, financial hardship, etc.).
- How many semesters you’ve lived on campus.
- If you are a sophomore or upperclassmen: Explanation of how your situation has changed since the contract cancellation deadline (July 1 for the academic year).
Statements submitted by parents or legal guardians will not be considered complete student housing appeals and will not be accepted. Parents or legal guardians may submit a letter of support.
For appeals stating financial hardship only, include the following additional information:
- Comparison of on- and off-campus costs for housing and meals and an explanation of how you will benefit financially by moving off campus.
- How much financial aid you expect to be awarded for fall and spring semesters.
For appeals stating medical conditions only, include the following additional information:
- Information regarding how the medical condition directly affects your living on-campus and an explanation of how you will benefit by moving off campus.
- Recommended: A signed letter on letterhead from a licensed physician in the field related to the cited medical condition.
You may also upload a maximum of four supporting documents including but not limited to bills, letters from physicians (signed and on letterhead), a letter of support from a parent or legal guardian, and/or work schedule.
Once you’ve submitted your student housing appeal, it will be initially reviewed and forwarded to the Student Housing Appeals Committee for their review. At that time, a committee meeting will be scheduled to discuss the information provided in your student housing appeal. You may be invited to attend the scheduled committee meeting in person or via Zoom. You will not be expected to attend a scheduled committee meeting in person for Pre-fall appeals in the summer. If you choose not to attend the Student Housing Appeals Committee meeting in person or via Zoom, the committee will make a decision in your absence, using the information provided. All communication regarding student housing appeals will be sent via Ole Miss Gmail.